Christchurch Town Council is seeking a Deputy Town Clerk to join their team.
DETAILS
Job title: Deputy Town Clerk
Organisation: Christchurch Town Clerk
Salary: LC3 (37-41) £45,441 - £49,498
Application deadline: 2 August 2024
County: Dorset
Email address: mayor.secretary@christchurch-tc.gov.uk
Phone: 01202 022 034
SUMMARY
Christchurch Town Council was formed in 2019 with a single purpose, to serve its 30,000+ residents by shaping a future that reflects the aspirations and values of our diverse population. In order to achieve our ambitious plans for the local community we are growing, and that’s where you come in!
We’re looking for an enthusiastic individual to join our small but high-performing team.
- To undertake a program of policy work, developing, reviewing, implementing, and monitoring policies, ensuring that all legal, statutory and other provisions governing or affecting the running of the Town Council are observed.
- To support the Town Council’s effective administrative support and ensure the office is always
staffed when the Council is open to the public. - To be responsible for overseeing the operational management of the Town Council’s assets, community buildings and open spaces. Maintaining an overview of the work schedules for maintenance and repair of civic buildings and facilities, including community buildings, recreation grounds, open spaces, street furniture and allotments, through the relevant staff and contracts.
- To attend Committees (and Clerk as required) and meetings as agreed with the Town Clerk, and to advise the Council in matters relating to Committees, specifically Policy and Governance, to support the Town Clerk in the exercise of their duties as required, and, in the absence of the Town Clerk, assist in the legal and prescribed duties of the Proper Officer and Responsible Finance Officer.
- To oversee the Council’s complaints procedure and the proper handling, investigation and resolution of complaints against the Council, its staff and its councillors as required by the Town Clerk
• To work with the Responsible Financial Officer to manage and administer the Council’s financial and governance affairs in accordance with relevant legislation, regulations, policies, and guidance. - To work alongside the Town Clerk to develop the strategic direction of the Council.
- To lead and manage specific and appropriate corporate policies and projects as and when required in discussion with the Town Clerk.
- To be the lead officer for GDPR and data protection compliance and FOI/Data subject access requests. To deliver and complete the Council’s GDPR project.
- To review, develop, and monitor systems, processes, and procedures to ensure the smooth running of all administrative and financial functions.
- To assist the Town Clerk and Responsible Finance Officer in compiling the Council’s budgets and to be responsible for monitoring, controlling and ensuring effective expenditure of these budgets
- To maintain contracts and ensure compliance in line with the Council’s Standing Orders, Financial
- Regulations and Procurement Policy, supporting the implementation of a procurement framework for the Council.
- To support the development and management of governance and financial functions of the Council, including but not limited to risk management of business and financial risks, insurance, financial control, internal controls, external and internal audits, assets, and emergency and business continuity planning.
- Ensure proper and accurate records are maintained and that all procedures relating to best office management practices are followed.
- Manage civic ceremonial work, including attending civic events