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Setting up a committee or steering group

Section 102 of the Local Government Act 1972 empowers parish and town councils to establish committees or subcommittees to facilitate their functions and responsibilities. Here's how setting up a committee or steering group typically works for parish and town councils:

  • Decision to establish — The parish or town council typically establishes a committee or steering group during a council meeting. The council may identify a specific need or project that requires focused attention and expertise, prompting the creation of a dedicated group to address it.
  • Terms of reference — Once the decision to establish a committee or steering group is made, the council will define its terms of reference. This document outlines the group's purpose, objectives, scope, membership, and responsibilities and clarifies the group's role and authority within the parish or town council's overall governance structure.
  • Membership — The parish or town council appoints members to the committee or steering group, typically drawn from among the councillors and sometimes including external stakeholders or experts with relevant skills or experience. The size and composition of the group may vary depending on the nature and scope of the project or task it is assigned.
  • Chairperson—The committee or steering group selects a chairperson from among its members to lead meetings, facilitate discussions, and coordinate activities. The chairperson is responsible for ensuring that the group operates effectively and achieves its objectives in accordance with the terms of reference.
  • Meetings and work — The committee or steering group holds regular meetings to discuss progress, make decisions, and take action in pursuit of its objectives. Members collaborate on tasks, share information and expertise, and work towards achieving the goals in the terms of reference.
  • Reporting and accountability — The committee or steering group regularly reports to the parish or town council, providing updates on its activities, progress towards objectives, and any recommendations or decisions. This ensures transparency and accountability in the governance process.
  • Disbandment or continuation: Once the committee or steering group has fulfilled its purpose or achieved its objectives, the parish or town council may disband it. Alternatively, if ongoing support or oversight is required, the group may be continued or reconstituted to address new challenges or priorities.

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